Protecting administrative documents
Keep case files, citizen records and departmental reports in encrypted storage with version history, so a wrong edit or a deleted file is recoverable.
Public sector
Protect public records. Keep control of your data.
Secure cloud storage for public institutions managing sensitive documents, archives, and citizen records.
- AES-256-GCM at rest
- TLS 1.3 in transit
- Role-based access and audit logs
Public recordsCitizen services
Citizen services
- Citizen ServicesRequests, case notes and responses1,284 files
- Administrative RecordsInternal circulars and decisions642 files
- Public ArchivesClosed records and retention schedule8,910 files
- Department ReportsMonthly and annual reporting318 files
- Internal DocumentsPolicies and working documents204 files
Encrypted · versionedVersion history on
Illustrative workspace built on the EverBox file-management interface. Folder names are examples.
Operational reality
Four problems every records team recognises
Public institutions do not need another generic drive. They need a file layer that supports records officers, department managers and external scrutiny without slowing down daily work.
Controlling access between departments
Separate folders by department and grant view, download, edit or share rights per person instead of relying on a single shared drive.
Organising archives and retention
Move closed files into dedicated archive folders, keep earlier versions, and align retention settings with the schedule your records team already follows.
Choosing where data is stored
Select a storage region during deployment and review residency requirements with our team before records leave an existing system.
Document lifecycle
From intake to archive
A concrete path for one public document, from the moment it arrives to the day it becomes a closed record.
Intake
A department uploads a document into its own folder. The upload is encrypted in transit and at rest.
Classify
An owner is assigned and the file is tagged by department, case type or retention category.
Grant access
Colleagues receive view or edit rights. External parties receive a protected link with an expiry date.
Retain or archive
Closed records move to an archive folder. Versions stay available and the access log remains readable.
The access log is part of the record
Views, downloads, link creation and revocation are recorded in the audit log on plans that include it. Retention periods and legal obligations remain defined by your institution.
Oversight
Access that follows the org chart
Permissions should be understandable to the people who approve them. Everabyte keeps access rules explicit and reviewable.
- Department boundaries. Each department owns its folder tree, with administrators kept separate from day-to-day editors.
- External sharing under control. Protected links can require a password, expire on a date and be revoked without deleting the file.
- Recoverable versions. A corrected report or an accidentally deleted file can be recovered from version history and trash.
- Visible activity. Administrative actions and file events are logged so a request for evidence does not require guesswork.
Records Officer viewed Case-2026-0412.pdf09:42
Archivist downloaded the retention schedule09:18
Department Admin granted view access to the audit teamYesterday
Records Coordinator revoked an external share linkYesterday
Region: European UnionRetention: set by the institution
Before you commit
A security review, not a slogan
Public procurement teams need answers they can attach to a file. These are the three conversations we expect to have before a pilot.
Architecture review
Encryption, transport, access control and backup behaviour are documented on the Security Architecture page and can be discussed with your review team.
Deployment and residency
Hosting options depend on the selected infrastructure and deployment model. Regional requirements are part of the scoping conversation, not a checkbox.
Contractual clarity
Data processing terms, retention commitments and support expectations are agreed in the contract. We do not display certification badges we cannot document.
On certifications
Everabyte does not present government certifications, FedRAMP status or a specific national accreditation on this page. Any certification or contractual commitment must be confirmed in writing for your deployment.
Bring your records requirements to the table
Tell us which records you hold, who needs access, and where they must be stored. We will map that to a storage configuration you can review.